6 Advantages of Outsourcing Data Entry Services
Nowadays, most businesses require processing and digitizing data as part of the operations process. Basically, there are two ways of digitizing data, either by manually entering the data also called manual data entry, or by processing data operation. Digitizing data not only reduces the efforts to organize the data on papers but also increases operational efficiency and provides the required information in a minimal time period.
Since data volume grows with the size of the business, managing and processing data by hiring in-house employees sometimes becomes costly and time-consuming. Also, if you are planning to manage your data in the house, you would also need to invest in the technology required to organize the crucial data. But this can certainly be avoided by partnering up with a professional data entry service provider and outsourcing the data entry services. The data entry services provided by these professionals include data entry from scanned records, scanned invoices, images, charts, and various other sources.
In this article, we will discuss the advantages to outsource data entry services to third-party vendors and how we can avoid the extra cost and time required to digitize the business data if done in-house.
1. Exceptional Data Management
Outsourcing data entry services besides helping you in digitizing your data also ensures that you get it just at a click of a button when you need it the most to make your crucial business decisions. Third-party data entry professionals digitizes, manages, and stores the business data systematically across various platforms which makes the data logical and more transparent when required for analysis.
Nowadays, data entry professionals use cloud servers to upload the important business documents created by fetching data from various sources to make sure that you can retrieve them easily as they are properly indexed and filed. This ultimately saves lots of time, money, and effort for an organization.
2. Saves Time
Since data entry is a time-consuming process, it requires a lot of time, which ultimately decreases the operational efficiency of an organization. If the data entry work is outsourced to the data entry professionals, you can save a lot of time, as your in-house team will be able to focus on other important work regardless of doing the same work again and again. Outsourcing will not only free up time but will ensure you get more productive as you will get what you need at the right time.
By outsourcing data entry services to third-party vendors, you can use your assets and manpower in other business operations to get fruitful results. Whenever you outsource data entry services, it means that your data entry workload will be handled by a team of professionals who have been trained to deliver a large volume of work in a shorter duration without compromising on quality.
3. Cost Efficient
One of the advantages of outsourcing data entry services is that the process is cost-efficient. Whenever you will outsource data entry services to professionals, you will get to save the costs related to technology, infrastructure, and business operations. Also, outsourcing data entry services will avoid the need to hire additional in-house employees to digitize, organize and process your business data required to make crucial business decisions.
Talking about the numbers, outsourcing data entry services will let you save 60% of the cost required to get the data entry process done in-house. The data entry process not only requires a large workforce but needs large office spaces too. Outsourcing the complete process will let you free up real estate for other business operations and requirements that can ultimately increase the operational efficiency of your business.
4. Improved Productivity
Another benefit of outsourcing data entry services is an increase in operational efficiency of the business. When the data entry process is outsourced to third-party professionals, it frees up time for the in-house employees, which ultimately increases productivity at work. Also, outsourcing the data entry tasks to the vendors in the market ensures that your data is digitized and organized systematically and high-quality data entry is done without pressurizing your in-house employees. Besides getting improved productivity, business owners get sufficient time to manage their business operations and other processes instead of doing redundant data-entry tasks.
If you are outsourcing data entry services to countries like India, which is 10–12 hours ahead in time with respect to the US and Canada, then this will certainly improve the productivity of your business, and that too with noticeable figures. Organizations can take the benefit of after-hours data entry support to improve their business operations and enhance customer experience by providing quick services to the clients.
5. Helps Focusing on Business Goals
To operate any business in the market nowadays requires a sharp focus on the important business proposition to understand the customer requirement and meet their demands to achieve the set goals. To ensure that the important business processes are getting the required or sufficient amount of time, business owners should outsource the processes that can take away their focus from the core business. Processes including data entry activities should be outsourced to the third-party vendors as these can be handled with much more efficiency and proficiency by them thereby letting business owners focus more on the important business goals.
Also, outsourcing the data entry services will let the business owners buy enough time for themselves to make their involvement in strategic business planning, while the redundant task of the data entry processes will be taken care of by the data entry services providers at the same time. This will help the business owners optimize the efforts and production time for the business and achieve stable business growth in the coming years.
6. Data Security
While outsourcing the data entry services, the most important question that comes to the business owner’s mind is that is their crucial data safe with the professionals who are providing the online data entry services to them? The answer to this question is, yes, absolutely. Data security is one such thing that the data entry services providers take very seriously. Almost all data entry services professionals have security management systems that ensure that all the data which they possess will be handled with utmost care and is 100% safe with them.
To ensure that the critical data is completely safe and there is zero chances of data theft or data breach, data entry services providers use the latest technology, software, and tools. Besides the latest technology, the professionals also use encrypted servers to protect the confidential data of their customers and ensure that the data transmission (data sent or received) is 100% safe. Most of the data entry services providers sign NDAs with the client to make sure that they will be providing complete data security throughout the process.
Various big players of data entry services providers in the market are ISO 9001 and 27001 certified and they follow various data standards and compliances to ensure complete data security. Besides using the latest technology, these professionals protect the confidentiality of the data by undergoing some of the following practices at their premises:
· Conducting audit trails for all system activities.
· Providing data access to authorized users while restricting others at the same time.
· Servers scanning process for penetration testing
To Conclude:
With the increase in market competition and the challenges to meet customer’s demands, processing and digitizing data has become the need of the hour for every business be it small or big. Digitizing data is important as it not only reduces the efforts to organize the data on paper but also helps business owners analyze the required data easily and take important business decisions which increases the operational efficiency of a business.
Though the data entry process is extremely important for every organization, getting the data entry tasks done in-house is not a wise decision. Various data entry service providers are nowadays available in the market to handle the data entry activities for an organization which ultimately saves lots of time, effort, and money.
